September 21, 2020
Dear Member Clubs:
As per 4.3 d) i) of the bylaws of the Alberta Alpine Ski Association, the following members in good standing have been nominated for election as Directors by the Board:
- Daniel Berry (CARC)
- Shauna Clarke (ASXT, Evolve)
- Kelly McBroom (CAST,AASA, BAR)
- Crick Nelson (BVQ) Standing for re-election
- Geoff Irwin (BAR) Standing for re-election
- Chad Mansell (SVR)
- Greg Sylvestre (Cold Lake, Sunshine) Standing for re-election
As per 4.3 d) ii) of the bylaws of the Alberta Alpine Ski Association, the following member in good standing has been nominated for election as Directors by their Club, NATC:
- Tom Penny (NATC)
The Board, as per the bylaws, wishes to reduce its overall number from 15 to 13 Directors, this including the two appointed Zone Representatives. With retirements and resignations, there are thus 7 Directors to be elected.
If an election is required, and as per the bylaws, each club’s representative will receive an electronic ballot by email immediately prior to the election with all nominees listed. Each club will vote by marking up to seven (7) nominees (representing the number of vacancies) on the form and submitting it immediately as will be detailed on the form. This process will be overseen by a member to be proposed before the meeting.
The Bylaws for Alberta Alpine provide the following regarding the election of Directors at the Annual General Meeting set for September 26th, 2020:
ARTICLE 4 ELECTION OF DIRECTORS
Term and Zones
1. Subject to the provisions of the Act, Directors, other than appointed Directors, shall be elected by the Member Clubs for a term of 2 years or until their successors are elected and appointed.
2. For the purpose of the election of Directors, there shall be two Zones: the North Zone and the South Zone.
Re-Election An elected Director, if otherwise eligible, is eligible for re-election at the expiry of his term.
Procedures Elected Directors of the Association shall be elected in accordance with the following procedures:
a) The Board shall, not less than 60 days prior to the next annual general meeting of the Association appoint a nominating committee (the “Nominating Committee”) which shall be composed of not less than 3 persons each of whom is a Paid Up Member and who is not seeking office in the
election, at least one of whom is a Member from the North Zone and one of whom is a Member from the South Zone;
b) The Nominating Committee shall ascertain what Paid Up Members are qualified and are willing to be nominated for election as a Director of the Association and shall obtain the written consent of each such Paid Up Member to stand for election;
c) For the purposes of Section 4.3(b), the Nominating Committee shall cause to be undertaken a full survey of the Member Clubs of the Association by giving written notice at least 30 days prior to the next annual general meeting to the Association (i) of the number of Directors to be elected at the next annual general meeting, and (ii) that Member Clubs have the right to submit nominations of Paid Up Members for election as a Director of the Association to the Nominating Committee provided that such nominations are received by the Nominating Committee at least 14 days prior to the next annual general meeting and each such nomination is accompanied by the written consent of the Paid Up Member nominated;
d) The Nominating Committee shall, not less than 7 days prior to the next annual general meeting give written notice to each Member Club, which notice shall contain (i) the name(s) of the Paid Up Member(s) that the Nominating Committee proposes as candidates for election as a Director, and (ii) the name(s), if any, of the member(s) that the Nominating Committee has received from Member Clubs that are not included in the list of proposed candidates. Such notice shall also inform each Member Club of the provisions of Section 4.3(e);
e) In addition to the nominations proposed by the Nominating Committee and notice of which has been provided to Member Clubs as required by Section 4.3(d), nominations for election as a Director may be made by any Member Club at any time following receipt of such notice up until the commencement of the annual general meeting at which the vote for the Directors is to take place. Such nominations must be (i) seconded by another Member Club, (ii) accompanied by the written consent of the Paid Up Member nominated, and (iii) submitted to the Chariman of the Board prior to the commencement of such annual general meeting;
f) The election of Directors shall be by ballot if contested; and
g) If only 1 candidate is nominated for a Zone and if following the election, except for the candidate so nominated, only 1 elected Director from such Zone is a member of the Board, the candidate so nominated shall be declared elected and such candidate’s name shall not be included in the ballot for election.
1. After the votes for each candidate have been counted, the candidate in each of the Zones who receives a greater number of votes than any other candidate in the candidate’s Zone shall be declared to be elected as a Director.
2. After the candidates referred to in Section 4.4(1) have been declared elected, the candidates who received the greatest number of votes, up to the number of Directors to be elected, shall be declared to be elected as Directors.
This notice is provided pursuant to the By-Laws.
We look forward to seeing you at the AGM.
Gregg Ferguson, Charles Gushaty, James Kucera
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